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Fleet management with ATOM Mobility: The future of task automation
Blog
Fleet management with ATOM Mobility: The future of task automation

🔧 🚗 Simplify fleet management with automation! ATOM Mobility’s latest Task Automation feature creates maintenance tasks automatically, so you can focus on growth instead of scheduling. From mileage-based services to feedback-triggered check-ups, this tool has your fleet covered.

Automating fleet management with ATOM Mobility: The future of task automation

Managing a fleet comes with many moving parts—from ensuring vehicles are serviced regularly to addressing feedback and operational needs. ATOM Mobility’s new Task Automation feature optimizes this process by automatically creating tasks based on each vehicle’s real-time parameters, such as mileage, time, user feedback, and ride count. This allows fleet operators to focus on strategic growth while routine maintenance and issue resolution become automated. Here’s how this feature could make fleet operations smoother, efficient, and more scalable for shared mobility and rental businesses.

Task automation for fleet management

ATOM Mobility’s Task Automation feature builds on its ongoing focus to simplify fleet management. This new addition enables operators to automate task creation based on specific vehicle metrics, reducing manual effort and enhancing overall fleet efficiency.

The idea is brilliantly simple: instead of creating tasks manually (which can be tedious and time-consuming), this tool will automatically create tasks for you based on pre-set conditions.

With Task Automation, you can set specific parameters that will trigger task creation, such as mileage, ride count, ratings, or time. Picture this: every 5,000 kilometers driven, the system can automatically create a “Tire Check” task. Or if a specific vehicle receives user ratings below two stars, a “Low user review, check up required” task can be triggered. This approach to task generation not only saves valuable time but also ensures that vehicles receive consistent care based on real usage and performance, not guessing.

How task automation works in a nutshell

Setting up Task Automation in ATOM Mobility’s dashboard is designed to be as seamless as possible. The process essentially boils down to three simple steps:

  1. Log in to the ATOM Mobility platform, and head to the Fleet Maintenance section under “More.”
  2. Create a new automation: Specify the task type (like check-ups or cleaning ro anything else), set priority (low, medium, high), choose the relevant vehicle model, and add an optional description.
  3. Set a trigger parameter and value: Choose the metric that will trigger the task, whether it’s mileage, ride count, user feedback, or time schedule.

Once everything’s set, the system will keep track of these parameters for each vehicle, ensuring that when a trigger is met, a task will be created automatically and added to the dashboard. You’ll have everything you need to keep each vehicle in tip-top shape without manual oversight.

Why task automation is a game-changer for shared mobility operators

It’s no secret that keeping up with fleet maintenance can be a full-time job—and then some. Task Automation is built to give you time back in your day and enhance fleet health without excessive manual work. Here’s how it shines:

  1. Minimizing downtime and maximizing efficiency: With automated tasks created on schedule, you’re reducing the chance of missing maintenance, which can lead to unexpected breakdowns or, worse, unsatisfied customers.
  2. Boosting customer experience: Users expect seamless, safe, and reliable rides. By setting automated checks based on feedback ratings, you can address any hiccups before they escalate, like a regular check-up triggered when user ratings dip, ensuring issues are handled swiftly.
  3. Optimizing resource allocation: Operators save time, money, and stress by allowing ATOM’s platform to handle task creation. Staff can then focus on actual maintenance rather than constant monitoring and task creation, ultimately lowering operational costs.

Examples of task automation in action

To illustrate how powerful Task Automation can be, here are some scenarios where it could make a real difference for fleet operators:

  • Mileage-based maintenance: Automatically set oil changes or tire rotations every 5,000 kilometers. No more sticky notes or vague reminders—once the mileage threshold is hit, the task is created instantly, saving time and maintaining vehicle health.
  • Feedback-based follow-ups: Let’s say you have a popular scooter, but a few users have noted a squeaky brake. Once the feedback drops below a specific rating, an automatic check-up task is created. That way, you don’t have to wait for a cascade of bad reviews before you act.
  • Time-based cleanings: Hygiene is crucial, especially in shared mobility. You could set a task to clean and sanitize vehicles after a set number of hours or rides, ensuring each user gets a fresh experience without needing someone to track hours.

Task automation meets scalability: ideal for growing fleets

For any business with a growing fleet, Task Automation provides a clear advantage. By using parameters to generate tasks, you can scale up without needing additional manpower just to manage scheduling. As your fleet grows, Task Automation scales with you, handling more vehicles and keeping you updated on the health and performance of each.

Think of it as a maintenance manager that grows alongside your fleet without increasing your operational costs. It’s no longer about manually checking every vehicle at every mile marker; it’s about letting the system manage maintenance alerts while you keep your attention on strategic growth.

Dedicated fleet manager app

Getting started with task automation on ATOM Mobility

Setting up Task Automation is straightforward, but don’t hesitate to ask ATOM Mobility’s team for more detailed guidance. Here’s a quick overview to get you started:

  1. Select your trigger: Choose between kilometers, hours, ride count, or ratings, based on what matters most to your fleet.
  2. Define your task requirements: Each task is customizable, so you can specify different needs depending on the type of vehicle or its usage.
  3. Monitor with ease: Once in place, the automation will handle task creation. Just check in via the dashboard to monitor progress and handle any high-priority issues as needed. All the information and tasks are synced between the dashboard and fleet manager app.

ATOM Mobility’s commitment to innovation means we’re constantly updating our features to make fleet management more efficient and automated. Task Automation isn’t just a convenience—it’s an opportunity to elevate how you manage and grow your fleet in a sustainable way. With automation taking care of repetitive tasks, your team can focus on what really matters: delivering an outstanding experience to every rider.

Why now’s the time to automate with ATOM Mobility

The shared mobility industry is moving faster than ever, and staying competitive means embracing tools that make operations smoother and more efficient. ATOM Mobility’s Task Automation feature is a game-changer that brings automation to the forefront, allowing operators to focus on high-impact work while leaving routine tasks to the platform.

Whether you manage a fleet of e-bikes, scooters, or vehicles, automated maintenance can streamline your operations, prevent issues before they arise, and let your team work smarter, not harder. 

Explore more about ATOM Mobility’s fleet management solutions on their blog and discover other products that can help you on your way to creating a micromobility fleet!

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Case study
E-scooter sharing platform in small touristic townE-scooter sharing platform in small touristic town
Goon: Focusing on tourists
E-scooter sharing platform in small touristic town

Is ATOM platform suitable for hotels that plan to operate a small fleet of scooter or bikes as an additional service? Sure, it is even possible to get 20% of the small town population to become users of your platform.

Is ATOM Mobility platform suitable for hotels and guest houses that wants to operate a small fleet of scooter or bikes as an additional service for guests? - Yes, sure.

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Is ATOM Mobility platform suitable for hotels and guest houses that wants to operate a small fleet of scooter or bikes as an additional service for guests? - Yes, sure.

It is even possible to get 20% of the total population in a small town to become users of the e-scooter sharing platform. That’s what the story of the GOON is about. The company operates in the small town of Zarasai, Lithuania with a population around 8 000 people and reached almost 2 000 users in the first few months.

Launch date: Spring 2020

Country: Lithuania

Fleet: Segway MAX

Web page: https://www.facebook.com/GOONZarasuose

App Store: https://apps.apple.com/app/goon-e-scooter-sharing/id1498086237

Google Play: https://play.google.com/store/apps/details?id=goon.app

“We got the idea for this business from the example of big cities where big companies like BOLT, CityBee, and others operate. We also took into account the lack of entertainment for the guests and residents of the small resort city of Zarasai,” says GOON’s founder Darius Kilbauskas, sharing the story of starting his own business.

Drew on Support for Startups to Begin

GOON started at the moment when its founders decided to use support from the Zarasai Startup training programme for young entrepreneurs. It is a project funded by the European Social Fund Agency and initiated by the National Institute for Social Integration. The GOON team was selected to participate in the programme in April 2019. Within a couple of months, they were joined by business consultant Ugnius Savickas, who diligently traveled to regular meetings with the project participants. This is how the business idea succeeded.

GOON scooters near the lake

GOON scooters near the lake

The Existing Platform is Affordable 

Just to give you an idea of how small the town is - only 8,000 people live there. GOON started to offer its services at the beginning of the 2020 season and had 1,700 users which amounts to 20% of the total population!

“Our scooter sharing fleet has only nine scooters, so the number of users is really impressive. In addition, this year was different - many chose to stay in Zarasai for the whole summer due to the pandemic or visited a neighbouring country - Latvia. And the biggest number of tourists also came from Latvia and one of its largest cities – Daugavpils which is only 25 km away. Zarasai has beautiful nature, lakes, and excellent infrastructure to offer tourists,” says Darius. In addition, he mentions that original and attention-grabbing e-scooter design, advertising, and ATOM Mobility’s modern rental platform played a significant role in creating a success story. “The app by ATOM has never let us down and has met all our expectations. We are grateful to those professionals for their quality work,” says Darius, thanking his partners.

The collaboration with ATOM Mobility started unexpectedly. Initially, the team was looking for a GPS device for IoT scooters. “We were interested in how much it would cost to build our own platform. Then we realized that this amount would be far too high for our small business. I found a Lithuanian company TELTONIKA that produces devices we were interested in. And then a representative of this company hooked us up with ATOM. This saved us a lot of money and time. ATOM helped us to launch the app in 20 days!” says Darius.

“This is proof for us that even with the super small fleet, it is possible to run successful operations. And the ATOM Mobility platform is also an affordable solution on such a small scale. It helps small businesses such as guest houses and hotels to offer e-scooters or bikes as an additional entertainment option,” comments ATOM Mobility CEO Arturs Burnins.

Aim to Entertain and Surprise

Currently, there are two people involved in the team of GOON. Darius is the supervisor of the e-scooter park and is responsible for administrative work. While his colleague Augustė is responsible for increasing the customer base and overseeing advertising and design. “We do everything ourselves,” says Darius proudly.

This is just the beginning of GOON. The company is considering expansion and not only in terms of buying additional vehicles and also working in other neighbouring cities but also in increasing diversity and choice so that it is possible to attract and surprise both tourists and locals.

If you ever visit Zarasai, don’t forget to take an e-scooter and enjoy the most beautiful route around Lake Zarasas, an 11 km circle. Darius also recommends visiting the watermill along the route in Šlininkai and enjoying a great meal there.

Case study
RIDE in the tough but rewarding business of e-bike sharingRIDE in the tough but rewarding business of e-bike sharing
RIDE: No 1 app in the country
RIDE in the tough but rewarding business of e-bike sharing

RIDE - electric bikes that looks like e-mopeds. The service was launched right after the Covid-19 restrictions were eased with a great launch event and the title of the most downloaded app in the country.

This summer, people in Riga could enjoy the city with RIDE – electric bikes that looked like real e-mopeds. The team launched the service right after the Covid-19 restrictions were eased with a cool launch event and the title of the most downloaded app on the App Store in the country.

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This summer, people in Riga could enjoy the city with RIDE – electric bikes that looked like real e-mopeds. The team launched the service right after the Covid-19 restrictions were eased with a cool launch event and the title of the most downloaded app on the App Store in the country.

Launch date: Summer 2020

Country: Latvia

Fleet: Xiaomi HIMO T1

Web page: https://ridemobility.eu

App Store: https://apps.apple.com/lt/app/id1522014903

Google Play: https://play.google.com/store/apps/details?id=ride.app

Founder and the CEO of the RIDE Edgars Jakobsons first considered launching a ride-sharing business in his hometown Riga after visiting Singapore in 2019. “This was the first time I tried e-scooters myself. It was a fun experience and I thought that people elsewhere might also like it. When I came back to Riga, the first e-scooter sharing service had already started to operate here. We followed soon after in collaboration with Bolt,” Edgars remembers. A year later, he decided to create his own independent company that would offer a new means of transportation – electric bikes.

RIDE launch event (Summer 2020)

RIDE launch event (Summer 2020)

The future is in electricity

RIDE is the daughter company of TrafoNet – an organization that provides its customers with industrial electrical equipment. TrafoNet has been previously involved in the development of the infrastructure for electric vehicles – for just over two years now, the company has set up electric vehicle charging stations. “I think that electrical transportation is our inescapable future. When we started to set up stations, we didn’t know when there was going to be a demand for them. Now all the biggest car manufacturers have an electrical car to offer. And people are ready to pay for them.” Edgars believes in the future of electricity. That’s where the choice of electric bikes comes from. And, of course, there are no similar vehicles in the ride- sharing market in Riga. That was the second stimulus.

The season started later than expected due to Covid-19 pandemics – electric bikes appeared on streets on July 15. However, the launch event attracted huge attention – RIDE bikes were offered to ride for free for the first day. It is possible to drive approximately 45 kilometres with one full charge so this was enough to even get to one of Latvia’s summer capitals – Jurmala – and enjoy nice weather by the sea.

Respectively app downloads exceeded the company’s expectations. “Half the people who downloaded the app have tried our service at least once. Yes, we can say that we are lucky, but there is an enormous amount of work behind luck. Moreover, you should always enter the market actively and aggressively. That’s what we did! Competitive advantage should be easily understood and perceived by the client. And the devil is always in the details,” says Edgars, sharing his experience.

RIDE app quickly became one of the most popular apps in the country.

RIDE app quickly became one of the most popular apps in the country.

Weather conditions and vandalism – the two main challenges

Latvia is not the best place on Earth to start am electric bike ride-sharing business, because everything depends on weather conditions. Theoretically, it is possible to ride a bike all year long but there would be a small number of people interested in that. If temperatures are low during the coldest months of the year, the ride won’t be enjoyable. However, RIDE is ready to provide its services for as long as there is a demand for them.

The second biggest challenge for the business is people’s attitude. “We want to live in Europe, but sometimes I have a feeling that we are still in the Soviet Union. Plastic as well as mechanical components are broken. Screens have been smashed. These components need to be ordered constantly which creates remarkable costs. It’s a pity that there are so many people who don’t value the work of others,” says Edgars.

Not an easy business

Since the ride-sharing business has become popular, Edgars expects new players to enter the market any time now: “I just wanted to say that it is not an easy business. It is tough and more like a hobby to me. If you think that there’s a huge profit margin here, you’re wrong. When we served a Bolt fleet last year, there were 25 people on the team! You have to pay proper salaries, because the job is not easy and often people have to work at night or during early morning hours. In addition, we pay all our taxes. You really have to like this business a lot to invest your time and money in it.”

One thing Edgars is sure about is that this won’t be RIDE’S last season. The company has plans to expand in the Baltic region, as well as in countries all around the Baltic Sea. RIDE will work to establish its spots locally that will support the ride-sharing business in different cities. However, Edgars stresses that the company has gained experience and technical competences that are easier to replicate then to gather for the first time.

RIDE has chosen the Atom Mobility software that is used in their apps and dashboard. “Three factors are important for us as a partner – costs and costs of developing new features, the availability of different solutions as well as the quality of communication. Unless all these aspects also have value for our partner, we won’t be interested in changing it or creating our solution,” says Edgars.

Case study
The advantage of being small. The story of Qick.The advantage of being small. The story of Qick.
The Story of Qick
The advantage of being small. The story of Qick.

ATOM Mobility helped Qick to integrate Segway Max and Acton scooters and launch the platform in record time - 3 days! This is how Qick became the first sharing operator in the city.

Scooter-sharing operator from Sweden. Operates in 9 cities.

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“The company that provides the software and the company that uses the software are on the same boat. Both can move forward only with the same understanding,” says Milad Mahmoudyan. Last autumn he launched his e-scooter sharing business Qick in two mid-sized cities in Sweden. Milad recalls that he nearly missed the opportunity to be the first to enter the market due to an unsuccessful collaboration with another software provider, but then he found Atom Mobility.   

Launch date: November 2019

Country: Sweden, four cities

Fleet: few hundreds of Segway Max scooters and few hundreds of ACTON scooters

Web page: https://www.qickscooters.com

App Store: https://apps.apple.com/ca/app/qick-scooters/id1480390337?l=fr

Google Play: https://play.google.com/store/apps/details?id=qickscooters.app&hl=en_US

Qick mobile app (powered by ATOM Mobility)

Qick mobile app (powered by ATOM Mobility)

When everything was nearly set up, problems with the trackers started to appear. “Luckily, we started to have issues before the launch – we could not integrate the hardware with the software. We had a setting in the configuration that caused a lot of headaches. It was not working as it should. We knew that we had competitors coming in, so we had to be the first in the city. With the help from Atom Mobility, we managed to launch before them,” explains Milad. “It took us three days of onboarding. We are probably still the fastest launch that Atom Mobility has had so far.”

A Strong Belief in Shared Mobility Drives the Business

Milad also has another business, but he always believed in shared mobility, so he decided to create the Qick platform: “Originally, we thought of establishing a cab company, but we knew that the electric scooter sharing service will eventually come to the city which would affect our business. It is just a better way of transportation than a standard taxi. So, we started to look at how we could be in front of this movement instead of being affected by it.”

Milad invested money from his existing business and took out a loan. He was not afraid as he considered it to be a safe investment. Milad says that among younger people the demand to have their own car or even use a cab is decreasing significantly. They require other means of transportation. They are looking for solutions that are super easy and fun. And now it is hard to find better transportation than the electric scooter. “Especially downtown, an electric scooter is faster and more fun to drive. Otherwise, people must drive a car, pay for parking, and sit in traffic jams. You can avoid all of that by using an electric scooter. People get this and are increasingly using scooters,” observes Milad.

Even during the pandemic, there was a proper demand for electric scooters in the city. Qick felt the decline in rides for the first two weeks after everything started to go into lockdown. They kept scooters outside as there were people that preferred to use them: “People always had disinfection liquids with them. We also paid special attention to the disinfection of handlebars. In a few weeks, everything proceeded as usual. Mainly because people saw e-scooters as a better option than riding on public transport,” concludes Milad.

The Advantage of Being Small

Quick is currently a team of six people operating in four mid-sized Swedish cities. They have one big competitor, but Milad says that sometimes being small is a competitive advantage: “The main difference between Qick and the big player in the market is that we are a local company here in the city. Big companies do not necessarily value day to day work. A small company like us puts a lot of effort into solving everyday issues. By that, I mean relocating and keeping track of electric scooters. We are constantly able to deploy at hotspots because we are familiar with the city. Also, Qick focuses a lot on customer support, service, and helping out when something is not working but it should.”

Milad’s advice for other electric scooter service providers who are willing to start their own businesses is to pay attention to the quality of vehicles. This is important as they should be able to serve long term. And customers appreciate the comfort and quality that reflects the service provider’s attitude towards them.

All Sharing Options on One Platform

What about expansion plans? Milad is willing to continue what he has started and even come back to the idea of cabs. The only difference is that he would like to exclusively work with electric vehicles in his fleet. Atom Mobility software will also allow him to integrate other means of transportation into an app, so in terms of the software, he will not require any additional investments.

“Another important aspect regarding Atom Mobility is their understanding of the business. If they help their partners grow, this will be also their opportunity to develop and grow. I saw this immediately after the first few minutes of talking to the company’s CEO Artur Burnins. They really value their customers and see potential in every cooperation. Atom Mobility is constantly working on new functions and features. We have not even mentioned that we need them, but they develop solutions. It is also good that we can ask them for additional functions and features that we would like to offer to our end users,” says Milad.

Together, Qick and Atom Mobility have built a strong business partnership. Both companies plan to continue expanding and developing their services by providing even more convenient ways in which people can enjoy shared mobility.

Blog
Hardware overview for shared micro-mobility (3/3): Smart locks & Docking stationsHardware overview for shared micro-mobility (3/3): Smart locks & Docking stations
Hardware overview for shared micro-mobility (3/3): Smart locks & Docking stations

At ATOM Mobility, we know there is a lot to consider when starting a mobility company. To help make the process easier, we’ve put together a breakdown of some most frequently recommended manufacturers of smart locks and docking stations on the market. Contact us in case you need a guidance or more information.

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At ATOM Mobility, we know there is a lot to consider when starting a mobility company. To help make the process easier, we’ve put together a breakdown of some most frequently recommended manufacturers of smart locks and docking stations on the market. Contact us in case you need a guidance or more information.

 

Spin tested solar-powered charging stations by Swiftmile in a pilot program

 

Spin tested solar-powered charging stations by Swiftmile in a pilot program

While free-floating model (when scooters and bikes can be parked anywhere within the parking zone) is experiencing a growing demand, it also faces some challenges such as the problem of discharged vehicles, vandalism and pressure form the municipality. In some cases smart locks or even docking/charging station is a good option to take a look at. In this short article we will give a brief overview of manufacturers that in our opinion can provide quality solution for this problem.

Smart locks

Omni

Omni is one of the leading providers of smart locks for bike sharing, it is used by companies like Ofo, Mobike and many others. Affordable price and built-in GPS is a winning combination. Optional solar recharge capacity means unlimited time standby and no need to worry about battery life.

Suitable for: bikes and e-bikes

Price: 50-70 USD/ 45-65 EUR depending on model and quantity. Will require SIM card with data to track location

 

Omni smart lock

 

Omni smart lock

Linka

Linka has two main models - Original and Leo. The difference is that Original lock has not built-in GPS, which means that you will rely on user phone data and will not have real-time information about bike location. This is why we prefer Linka Leo - which is high-quality product with great design.

Suitable for: bikes and e-bikes

Price: 169 - 269 USD / 150 - 250 EUR depending on model and quantity. Leo model requires SIM card with data to track location

Lattis

Lattis offers U-type lock with special case and chain for scooters. It is high quality product, but similarly as with Linka original it does not have bult-in GPS. However, we believe it can be a good additional security layer for scooter sharing (where you already have Iot with GPS data).

Suitable for: scooters, bikes and e-bikes

Price: 150 - 199 USD / 160 - 180 EUR depending on accessories and quantity

 

Lattis smart lock

 

Lattis smart lock

AXA

Axa from Netherlands has been on the market for a while and their locks are used by Donkey Republic and Zagster. Unfortunatelly, these locks also do not have GPS, so you will need to rely on user phone data.

Suitable for: bikes and e-bikes

Price: 130 USD / 115 EUR

 

Docking and charging stations

If you are interested in charging/docking station you need to take into account that the average price of 1 charging pot for 1 scooter is approximately 650 - 1100 USD / 600 - 1000 EUR. So if you have a small fleet of 100 scooters and you want to have a docking/charging place for 30% of them your budget will be around 30 000 EUR.

Swiftmile

Swiftmile is the leader in charging and docking stations for scooters with successful pilots with larger shared mobility operators. They support both docked and dock-less scooter systems and operate using either solar, battery powered or plug-in power systems. Their software is suitable for integration via API. You can connect 4, 8, 12 or 16 scooters/ports to one station. 

Duckt

Duckt modular charging and docking solution is a piece of art, it is small and compact and will look visually appealing almost everywhere. This is why we love it. Another cool thing is that solution is flexible and you can place these modules one by one (1,2,3 and so on).

Knot

Knot is a European player that provides charging stations for Segway scooters. It is affordable and by using 1 station you can charge up to 8 scooters.

Kuhmute

Kuhmute charging station works with many scooter types, e-bikes and even skateboards. Another cool thing is that they offer monthly subscriptions if you do not want to pay for the stations upfront.

Meredot

Meredot has very interesting concept for wireless scooter charging (however no docking provided). At the moment startup runs few pilots with first customers.

  

Contact ATOM Mobility for any additional questions or inquiries you may have about available products and suppliers. 

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